2023 Fleet Safety Contest Entry Form

North Carolina Trucking Association

****All entries and documentation are due by AUGUST 15, 2023****

This Award recognizes trucking companies for their cumulative safety performance. Competing in several size categories, companies report their mileage and the number of accidents in the previous year. After auditing the results, the Council recognizes those deemed to be the safest trucking companies in North Carolina.

To Apply:

1.  Download and complete this attached form
2.  Obtain your Carrier Safety Profile and a DOT Accident Register
3.  Complete the required information below and upload your completed documentation

REQUIREMENTS FOR THE VEHICLE FLEET SAFETY CONTEST ARE AS FOLLOWS:

Failure to consent to an audit or render required documents will deem the contestant ineligible for an award

- ONLY members in good standing with the North Carolina Trucking Association are eligible.
- Only those motor carriers with a SATISFACTORY Safety Rating by the FMCSA may participate.
- All of the following information MUST BE PROVIDED without exception, or the entry is deemed invalid:

*North Carolina IFTA Miles and ALL Operational IFTA miles for the prior calendar year.

*ALL DOT Recordable Accidents * Accidents are as defined in FMCSR Part 390.5.

*Include your DOT Accident Register for the reporting (PRIOR CALENDAR) year

*Register must list EACH accident by date, be noted as fatal, a tow away, an injury, with city & state

*Carrier Profile Data is REQUIRED including a copy of ALL accidents shown for the previous 12 months.

- All carrier profile (SMS/MCMIS DATA) ARE DEEMED STRICTLY CONFIDENTIAL. The data WILL NOT BE MADE PUBLIC and serves only as a resource for the independent panel of judges. https://pertal.fmcsa.dot.qoviloqin

- Provide the requested SMS/MCMIS Data for the PREVIOUS Calendar 12 months (Jan - Dec)

- 6 categories of data will be evaluated, and all data must be submitted

*Maintenance, Driver Fitness, Unsafe Driving, Crashes, Drug & Alcohol, and Hours of Service

YOU MAY ENTER ONLY ONE CONTEST DIVISION - LOCAL OR ALL MILES

**LOCAL miles are defined as leaving a NC terminal and returning to a NC terminal in one working day, regardless of the location of the stops in route (even if they cross state lines)

**ALL miles are defined as originating from a NC terminal and not returning to a NC terminal in one working day (do not include miles originating from other states)

ONLY DOT RECORDABLE Accidents that pertain to the mileage chosen above should be submitted.
If you choose to use LOCAL mileage then the accidents that happened DURING those miles are the ones that need to be reported. If you are using ALL miles then, any accidents that happened in those miles are reported. 

- Accident frequency shall be expressed in terms of the number of accidents per million vehicle miles:
                                  Frequency (RMM) = Number of accidents x 1,000,000 
                                                                                 Vehicle-Miles

- The formula for calculating local driver mileage is every hour worked equals 40 miles.
            Example: One week (40 hours x 40 miles) equals 1600 miles/week x 50 weeks = 80,000 per year.

Interpretations        

Should any contestant have a question as to whether or not a particular accident should be entered, they may request an interpretation and ruling by the NCTA Safety & Human Resources Council Awards Committee.
Requests for interpretations must be accompanied by complete information regarding the incident so
that an accurate and proper ruling can be made.

All winners including the GRAND CHAMPION AWARD are determined by an INDEPENDENT panel of judges. ONLY ONE (1) Grand Champion will be honored annually which could come from either division (LOCAL or ALL miles). ALL decisions made by the judges are FINAL.

The NCTA expressly reserves the right to declare that no competition will be held within any mileage CLASS with less than two (2) entries or to change mileage classes.  Contestants within such a class or division will be notified of any changes.  NOTE: The actual number of entries in the annual Vehicle Safety contest will likely affect the number of awards to be presented. 

1st and 2nd place winners in each category, Grand Champion and Most Improved will receive awards.

If you have any questions, please email Lindsey Harris at lharris@nctrucking.com.