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2026 NCTA Annual Councils Conference and Expo DRAFT

October 13, 2026 - October 15, 2026

Description

NCTA Annual Councils Conference & Expo

NCTA Annual Councils Conference & Expo

October 13–15, 2026
Wilmington Convention Center | Wilmington, NC

What to Expect

Join industry leaders, innovators, and peers for three dynamic days centered around the theme “Anchored in Excellence: Safety – Technology – Talent.”

Kick things off Tuesday with a vibrant Expo Hall Welcome Reception, then experience two full days of impactful content and networking.

Expect powerful general sessions covering the state of the industry, preparing for 2027, reducing claims and insurance costs, and aligning safety, compliance, and workforce strategy.

Key Topics Include:
  • DataQs updates and enforcement trends
  • AI in HR and fleet maintenance
  • ADAS, emissions standards, and emerging technologies
  • Driver communication and trust
  • Recruiting, retention, and leadership development

Enjoy dedicated Expo Hall networking, including meals and a no-conflict Power Hour. The event concludes with an Awards Dinner celebrating excellence across the industry.

Event Schedule

Conference Schedule Overview

Tuesday, October 13

Arrival + Welcome Evening

TimeActivityLocation
12:00 – 4:00 PMExhibitor Set-UpExhibit Hall
2:00 – 6:00 PMRegistration OpenInfo Desk
5:30 – 7:30 PMWelcome ReceptionExhibit Hall
EveningDine on Your OwnOffsite

Wednesday, October 14

Full Programming Day – Plan to arrive by breakfast

TimeActivityLocation
7:30 – 8:30 AMBreakfast with ExhibitorsExhibit Hall
8:30 – 9:30 AMOpening + General SessionExhibit Hall
9:30 – 10:15 AMNetworking BreakExhibit Hall
10:15 – 12:30 PMBreakout Sessions (Multiple Tracks)Meeting Rooms
12:30 – 1:45 PMLunch with ExhibitorsExhibit Hall
2:00 – 3:00 PMGeneral SessionExhibit Hall
3:00 – 3:45 PMExhibit Power Hour (No Competing Sessions)Exhibit Hall
3:45 – 4:45 PMBreakout SessionsMeeting Rooms
EveningDine on Your Own Offsite 

Thursday, October 15

Final Day – Programming + Awards

TimeActivityLocation
7:30 – 8:30 AMBreakfast with Exhibitors + Topic Tables Exhibit Hall
8:30 – 9:30 AMGeneral SessionExhibit Hall
9:30 – 10:00 AMExhibit BreakExhibit Hall
10:00 – 12:15 PMBreakout SessionsMeeting Rooms
12:15 – 1:15 PMLunch in Exhibit HallExhibit Hall
1:15 – 2:30 PMBusiness Session + Closing General SessionExhibit Hall
2:30 PMPrize DrawingsExhibit Hall
2:30 – 5:00 PMExhibitor Teardown

Thursday Evening – Awards Dinner

Awards Dinner Update

This year, we are doing things a little differently for the awards dinner.

In the past, award winners were notified in advance. However, this year the winners will be revealed live during the awards dinner on Thursday evening.

We encourage everyone to plan on staying Thursday night so we can celebrate all of our winners together—it will be a fun and exciting evening for all!

TimeEvent
6:00 PMReception
6:45 PMDinner
7:30 PMAwards Program
8:45 PMClosing & Celebration


Hotel Information

Embassy Suites by Hilton Wilmington Riverfront

📍 9 Estell Lee Place, Wilmington, NC

💲 Starting at $214/night

The hotel booking link will be included in your registration confirmation email after you complete your conference registration.

Aloft Wilmington at Coastline Center

📍 501 Nutt St, Wilmington, NC

💲 $234/night

The hotel booking link will be included in your registration confirmation email after you complete your conference registration.

Registration Information

Full Conference Registration includes:

  • Welcome Reception
  • General Sessions & Breakouts
  • Meals (Wednesday & Thursday)
  • Awards Dinner Banquet

Early Bird Deadline: August 4, 2026


Additional Awards Banquet tickets are available for guests.

Registration Rates

CategoryRegularEarly Bird (ends Aug. 4, 2026)
Motor Carrier$525$450
Sponsor$475$450
Allied Non-Sponsor$775$675

Sponsorship Opportunities

Gain visibility and demonstrate your support of the trucking industry while connecting with key decision-makers.

Base Sponsorships

Sponsor BenefitsElite
$5,000		Diamond
$3,500		Gold
$2,500		Silver
$1,000
One Conference Registration1


Logo on Conference SignageXX

Logo on Registration MaterialsXX

Logo on Conference Registration PageXX

Name on Conference Registration Page

XX
Name on Signage

XX
Name on Conference Materials

XX
Recognition in Tarheel Wheels MagazineXXXX

Add-On Opportunities (Base Sponsorship Required)

Add-On Branding Opportunities

Base Sponsorship Level Required for Add-Ons

Add-On Branding OpportunitySponsor BenefitsAmountAvailability
Conference LanyardCompany name & logo prominently displayed on all attendee lanyards worn throughout the conference$2,5001 available
Hotel Room KeycardCompany logo on hotel guestroom key cards for all conference attendees$2,0001 available
Stationery & PensCompany pads and pens placed at each seat during the general session (items must be supplied by sponsor)$2,0001 available
Opening Panel DiscussionCompany logo featured on opening session signage and recognition as moderator of the panel discussion$1,500SOLD
Awards DinnerCompany logo on signage displayed at dinner buffet stations$1,5001 available
Table GiftCompany may provide branded gifts placed at each attendee seat (items must be supplied by sponsor)$1,5001 available
Cocktail NapkinsCompany logo on cocktail napkins at welcome reception or awards dinner. Assigned on a first-come, first-choice basis.$1,5002 available
Awards Banquet KeynoteCompany representative to introduce Colonel Freddy Johnson at the Awards Banquet$1,5001 available
Business SessionCompany to provide a short video (under 1 minute) and opportunity to briefly address attendees$1,5001 available
Lunch BuffetCompany logo on signage displayed at lunch buffet stations$1,2502 available
Candy BarCompany logo on signage display & candy bags at the candy bar$1,0001 available
Breakfast BuffetCompany logo on signage displayed at breakfast buffet stations
$1,0002 available
Technology & Maintenance BreakoutCompany name and logo on signage in the technology and maintenance breakout room$7505 available
Human Resources BreakoutCompany name and logo on signage in the human resources breakout room$7505 available
Safety & Compliance BreakoutCompany name and logo on signage in the safety and compliance breakout room$7505 available
Women in Trucking BreakoutCompany name and logo on signage in the women in trucking breakout room$7501 available
Coffee BreakCompany logo on signage and coffee sleeves at break stations$5004 available
Table TopicsCompany name and logo on table and topic of your choice (Thursday October 15)$10010 available

Exhibitor Information

Base Sponsorship Required

New for 2026 – Enhanced Expo Hall Experience

We are excited to introduce a dedicated Expo Hall environment, elevating the exhibitor experience beyond a traditional ballroom setup.

  • 10' x 10' booth with draping (back & sides)
  • 6-ft covered and skirted table
  • Two chairs
  • Wastebasket

Booths are located in the center of conference activity, maximizing traffic and engagement.

  • Includes one full conference registration
  • Company listed on website and materials

Exhibitor Booth: $1,000

Register for Exhibit Booth

Note: A base sponsorship is required to reserve an exhibitor booth.

Additional Information

Cancellation Policy: Refunds will not be issued after September 13, 2026. All cancellations must be submitted in writing to lharris@nctrucking.com.

If you are not currently an NCTA member, please contact plawrence@nctrucking.com.

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Contact Information

North Carolina Trucking Association
Name: Laura Sherman
Phone: 859-630-1457
Email: lsherman@nctrucking.com
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